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(Published in The Ada News Dec...
(Published in The Ada News Dec 3, 6, 10 &13, 2025)
LEGAL NOTICE
Public Notice is hereby given:
East Central University is seeking Bids for a Border Fence Project - RFP #2026005.
Bids are due 12/19/2025 at 11:00am in the Purchasing Office. East Central University will be accepting sealed bids for an East Border Fence. This project will remove approximately 3,750 linear feet of the existing broken/aged east chain-link fence and replace it with a new black vinyl-coated 6ft chain link fence.
There will be a Site Visit: Friday, December 5, 2025 at 10:00am, on Stadium Drive at the Koi Ishto Plaza in the stadium parking lot. Bidders are responsible for all field measurements. A copy of the bid documents including aerial photo of project area are available by contacting the Chandra Miller, Director of Purchasing or Designee listed at the ECU Purchasing Office.
PROCESS FOR SUBMITTING BIDS:
Notice to ALL Bidders: Please be advised that this project is subject to the Rules under the venue of Oklahoma State Statute Title 61, Public Buildings and Public Works, and Oklahoma Department of Central Services Construction and Properties Administrative Rules OAC 580:20 for the Construction Management Contract delivery method (see also House Bill No. 2889 and Senate Bill No. 1172), and Code of Federal Regulations 2 CFR 200 Appendix II. Failure to conduct a thorough site inspection to become completely familiar with the scope of work will NOT relieve any Bidder from their responsibility to provide a complete and comprehensive bid proposal. Any “apparent omission†not specifically shown on the documents or specified that is required (to be furnished and/or installed) to complete the intended scope of work is required to be included in the bid and will not constitute a claim for additional or extra work. Bidders with bids in excess of $50,000 must provide all state required bonding.
All Bidders are required to meet the qualification requirements as established in the Bid Documents. Minority and Disadvantaged Business Enterprises are encouraged to respond to this solicitation and will not be discriminated against on the grounds of race, color, sex, age and national origin. All workers are also subject to background checks, if desired by the CM or OWNER.
All bids are to be sealed and clearly labeled RFP #2026005 Border Fence Project. on the outside of the envelope.
Bids must be submitted on the East Central University Bid Form.
Bids can be delivered as follows Via Hand Delivery:
East Central University
Attn: Chandra Miller
Danley Hall, Room 125
1100 E 14th St
Ada, OK 74820
FedEx or Mail Delivery:
East Central University
Attn: Chandra Miller
1100 E 14th St., PMB W-8
Ada, OK 74820
If you have questions or need additional information, direct all requests, questions or inquiries to: Chandra Miller, Purchasing Director chalmil@ecok.edu and copy Cc: Lori Gardner, Assistant Director of Purchasing mgardner@ecok.edu
All questions and requests should be emailed with RFP #2026005 Border Fence Project in the subject line.
Bids received after the 2:00pm bids due deadline, or more than ninety-six hours, excluding Saturdays, Sundays and Holidays, before the time set for the opening of bids, will not be accepted. No bidder may withdraw his bid within sixty (60) days after the date of bid opening stated above. The Owner reserves the right to reject any or all bids or to waive any informalities or irregularities in the bidding.
This project IS tax exempt.
BID OPENING:
Bids will be opened at the following location on December 19, 2025, at 11:15 am.
East Central University
Danley Hall
Atrium Room
1100 E. 14th St.
Ada, OK 74820
EXAMINATION OF BIDDING DOCUMENTS:
*See the attached “Exhibit A†for Bid Documents.
*Any questions regarding the project shall be due on Wednesday, December 10, 2025 at 11:00am. Responses shall be distributed via Addenda to bidders.
*Bid Opening Recap: Bids due 12/19/2025 at 11:00am and opening is at 11:15am.
Obtaining contract documents through any source other than East Central University Purchasing Office is not advisable due to the risks of receiving incomplete or inaccurate information. Contract documents obtained through East Central University Purchasing are considered the official set of the contract documents and take precedence should any discrepancies occur. The official version of the complete set of the contract documents should be examined and are obtainable from East Central University Purchasing Office via email addresses above.
LEGAL NOTICE
Public Notice is hereby given:
East Central University is seeking Bids for a Border Fence Project - RFP #2026005.
Bids are due 12/19/2025 at 11:00am in the Purchasing Office. East Central University will be accepting sealed bids for an East Border Fence. This project will remove approximately 3,750 linear feet of the existing broken/aged east chain-link fence and replace it with a new black vinyl-coated 6ft chain link fence.
There will be a Site Visit: Friday, December 5, 2025 at 10:00am, on Stadium Drive at the Koi Ishto Plaza in the stadium parking lot. Bidders are responsible for all field measurements. A copy of the bid documents including aerial photo of project area are available by contacting the Chandra Miller, Director of Purchasing or Designee listed at the ECU Purchasing Office.
PROCESS FOR SUBMITTING BIDS:
Notice to ALL Bidders: Please be advised that this project is subject to the Rules under the venue of Oklahoma State Statute Title 61, Public Buildings and Public Works, and Oklahoma Department of Central Services Construction and Properties Administrative Rules OAC 580:20 for the Construction Management Contract delivery method (see also House Bill No. 2889 and Senate Bill No. 1172), and Code of Federal Regulations 2 CFR 200 Appendix II. Failure to conduct a thorough site inspection to become completely familiar with the scope of work will NOT relieve any Bidder from their responsibility to provide a complete and comprehensive bid proposal. Any “apparent omission†not specifically shown on the documents or specified that is required (to be furnished and/or installed) to complete the intended scope of work is required to be included in the bid and will not constitute a claim for additional or extra work. Bidders with bids in excess of $50,000 must provide all state required bonding.
All Bidders are required to meet the qualification requirements as established in the Bid Documents. Minority and Disadvantaged Business Enterprises are encouraged to respond to this solicitation and will not be discriminated against on the grounds of race, color, sex, age and national origin. All workers are also subject to background checks, if desired by the CM or OWNER.
All bids are to be sealed and clearly labeled RFP #2026005 Border Fence Project. on the outside of the envelope.
Bids must be submitted on the East Central University Bid Form.
Bids can be delivered as follows Via Hand Delivery:
East Central University
Attn: Chandra Miller
Danley Hall, Room 125
1100 E 14th St
Ada, OK 74820
FedEx or Mail Delivery:
East Central University
Attn: Chandra Miller
1100 E 14th St., PMB W-8
Ada, OK 74820
If you have questions or need additional information, direct all requests, questions or inquiries to: Chandra Miller, Purchasing Director chalmil@ecok.edu and copy Cc: Lori Gardner, Assistant Director of Purchasing mgardner@ecok.edu
All questions and requests should be emailed with RFP #2026005 Border Fence Project in the subject line.
Bids received after the 2:00pm bids due deadline, or more than ninety-six hours, excluding Saturdays, Sundays and Holidays, before the time set for the opening of bids, will not be accepted. No bidder may withdraw his bid within sixty (60) days after the date of bid opening stated above. The Owner reserves the right to reject any or all bids or to waive any informalities or irregularities in the bidding.
This project IS tax exempt.
BID OPENING:
Bids will be opened at the following location on December 19, 2025, at 11:15 am.
East Central University
Danley Hall
Atrium Room
1100 E. 14th St.
Ada, OK 74820
EXAMINATION OF BIDDING DOCUMENTS:
*See the attached “Exhibit A†for Bid Documents.
*Any questions regarding the project shall be due on Wednesday, December 10, 2025 at 11:00am. Responses shall be distributed via Addenda to bidders.
*Bid Opening Recap: Bids due 12/19/2025 at 11:00am and opening is at 11:15am.
Obtaining contract documents through any source other than East Central University Purchasing Office is not advisable due to the risks of receiving incomplete or inaccurate information. Contract documents obtained through East Central University Purchasing are considered the official set of the contract documents and take precedence should any discrepancies occur. The official version of the complete set of the contract documents should be examined and are obtainable from East Central University Purchasing Office via email addresses above.
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